How Can Outsourcing Help Your Small Business Save Money


Using digital dictation services gives your business a fast, stress-free and cost effective solution to boost productivity as well as save time. Whether you’re operating in the academic, legal, medical or any other sector in Auckland and the rest of New Zealand, you can take advantage of professional transcription services to optimise your operations.

If you’re running a business in America or Europe, using a transcription services company based in Auckland like Streamline Dictation Services gives you an edge of being able to deliver completed projects overnight. This is because the business hours in New Zealand start when the working day in America and Europe comes to an end. Not yet convinced that you should outsource your transcription projects? Read on for the benefits that your company can derive from outsourcing transcription services.

Benefits of outsourcing transcription tasks

Save money

At a glance, choosing to outsource transcription jobs appears as if it’s adding overhead costs to your company or it’s decreasing your organization’s efficiency. However, that is not the case. Outsourcing transcription tasks to a professional transcription company saves money. A company that outsources its transcription needs can accrue huge savings compared to employing full-time staff.

In New Zealand and in the United States, secretaries earn over $35,000 annually. Also, consider that the employee is entitled to yearly leave as well as sickness leave. When you put all these factors into the equation, you’ll find out that outsourcing will save you at least 30% of your digital dictation expenses. A specialized professional transcription service provider gives you an opportunity to utilize proficient experts without paying as much as is needed to attain and sustain an internal staff.

Pay only for what you require, when you require

Your transcription needs do not remain constant. Rather, they fluctuate over time. Apart from healthcare providers, most other organizations do not require big transcription projects being done regularly. As such, there are volume peaks and lows for transcription needs during a calendar year. When transcription services are needed the most, it is hard for a company to manage the huge volumes of tasks internally without at least two devoted and specialist staffers with the skills and knowledge to accomplish the work.

Undoubtedly, keeping two or more devoted transcription specialists is a pretty expensive proposition for any business to manage when the volume of tasks has subsided as the staffers will be underutilized. As a business, you don’t want to pay for what you don’t utilize, do you? In most cases, transcription service is charged per line or per minute as opposed to per hour. This way, you’re literally not charged for what you don’t require.

Use professional and proficient transcribers

Arguably, transcription isn’t the easiest job. A transcriber ought to be a focused individual who is a keen listener and a person who is attentive to detail. If you leave your transcription tasks in the hands of inexperienced staff, you will most likely get a job with glaring inaccuracies and delayed delivery. On the other hand, transcription companies specialise on just transcription services. They heavily invest in training and equipping their staff teams to become experts in transcription.

By using professional best transcription services NZ, you get the opportunity to utilize some of the most skilful and knowledgeable transcribers who will deliver quality results. When you outsource your transcription project, you’re certain that your work is being done by an experienced person, and for a fraction of the expense you’d have to pay if you were to recruit an in-house transcriber.


If you’re to succeed in the medical sector and in the business world in general, you’ll need to have the capacity to manage and adapt to fast changing environments. Transcription companies provide organizations in fast paced sectors with the avenue to be flexible enough to remain at par with fast changing conditions.

A good example of a highly dynamic sector is the health sector. Provision of healthcare services goes hand in hand with dynamic challenges such as changing patient volume, varying turnaround times for varying specialties, the addition of new specialties, changing report formats, new ailments, new treatments, changing voice recognition programs and integration of EMR records among others. With all these challenges and many more in various sectors, a transcription service provider can give you handy flexibility to help reduce the pressure on your operations.

Improve productivity of your employees

When you outsource your transcription needs to a third party, you essentially free up your team to do what they’re good at and develop other skills that propel your organization to greater success. Irrefutably, finding, training as well as motivating staffs to handle transcription tasks is a challenge by itself.

Many staffs have skill-sets that can be put to better use by doing other kinds of work. By using the services of transcription providers, you will be able to use your teams more efficiently without making a huge investment. This not only reduces your costs, but it also boosts productivity.

Time zone difference

Businesses and individuals based in the United States and Europe have a strategic advantage when they use transcription services Auckland, New Zealand due to different time zones. Since a work day in New Zealand begins at the end of work hours in the rest of Europe and America, you can send transcription projects to a New Zealand based company like Streamline Dictation Services at the end of work hours and get the completed projects delivered next morning.

Streamline Dictation Services

Streamline Dictation Services offers a wide range of professional transcription services including medical transcription, legal transcription, business transcription, voicemail transcription, audiovisual transcription, media transcription and academic transcription services.

We are committed to continue providing our customers with complete digital dictation services. Whether you’re looking to outsource your transcription needs to meet abrupt demand or as a long-term cost-cutting strategy, you’re welcome to our transcription services Auckland. Do not overstretch your secretaries.

At Streamline Dictation Services, we can help you afford to be flexible even as you clear the digital dictation backlog. Please reach us and we will promptly get back to you. Our duty is provide a very specialised service at a convenient rate.

Contact our friendly team to make a booking!


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